Take full control of your organisation with Wellspring Scheduling

Manage your entire healthcare operation effortlessly — including clinics, staff, appointments, reporting, billing, and system-wide settings — all in one place.

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Features that give you complete control over your healthcare practice

At Wellspring, we know running healthcare services can be complex and time-consuming. That’s why we built a comprehensive practice management platform that brings everything into one place — from clinics and staff to appointments, billing, bookings, client management, communication, classes, and reporting — so you can streamline operations, reduce admin, and focus on patient care.

Multi-Clinic Management

Centralise your operations. Manage multiple locations, resources, and system-wide settings from a single, intuitive dashboard.

Staff & Appointment Scheduling

Optimise practitioner availability, manage staff permissions, and streamline the entire appointment booking lifecycle.

Advanced Reporting & Analytics

Make data-driven decisions with comprehensive reports on financial performance, clinic administration, and staff productivity.

Streamlined Billing & Invoicing

Accelerate your revenue cycle with automated subscription billing, flexible payment options, and effortless financial tracking.

Streamlined healthcare administration

Drive operational excellence with our business-to-business platform. Equip your administrative teams to efficiently handle staff onboarding, clinic workflows, appointment scheduling, and automated billing—all supported by robust system-wide settings.

Centralised control over multiple clinics and configurations

Comprehensive staff directory and practitioner scheduling

Automated invoicing and detailed financial reporting tools

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Reduce administrative
burden by 40%

Streamline operations across all your clinics with automated appointment scheduling, centralized staff management, and comprehensive reporting. Reduce administrative costs while maintaining strict control over system-wide settings.

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GDPR Compliant Data protection by design

AWS Hosted Enterprise cloud infrastructure

Encrypted End-to-end data security

Secure Infrastructure ISO-grade cloud security

99.9% Uptime Always-on reliability target

Switching to Wellspring was the best decision we made for our Harley Street practice. The platform handles our entire operation — from multi-practitioner scheduling and GDPR-compliant clinical notes to automated billing and patient communications. Our admin time has dropped by nearly half, and our patients consistently praise how seamless the booking experience is.

Dr. James Thornton Lead Physiotherapist & Clinic Director

Subscription
& billing

Automate invoicing and manage recurring payments seamlessly for your healthcare business.

Multi-location
control

Oversee multiple locations, staff permissions, and operations from a single dashboard.

Advance
payments

Securely collect upfront payments to reduce no-shows and guarantee revenue.

Automated
reporting

Generate in-depth financial and operational reports tailored for your organization.

Data-driven healthcare
management

Monitor key metrics across all your clinics in real-time. Track patient outcomes, appointment attendance rates, and financial performance to make informed decisions for your organization's growth.

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Frequently asked
questions

Getting started is easy. Click the “Get Started” button to create your account and set up your organisation. Our platform is designed to be intuitive, so you can quickly configure your clinics, staff, and services and start managing your operations.

Yes, Wellspring is built for multi-clinic organisations. Manage staff, schedules, and operations across all locations from one central dashboard, while keeping finances organised with separate bank accounts for each clinic.

Wellspring streamlines your billing process with easy invoice generation, payment tracking, and advance payments. You can securely store (vault) client cards, making it simple to charge when payments are due — reducing missed payments, improving cash flow, and cutting down on admin time. You can also manage payments across different venues with separate bank accounts, giving you full control over your finances.

Absolutely. We use enterprise-grade encryption and adhere to strict UK and European data protection regulations (GDPR) to ensure your organisation's and your patients' data is completely secure.

Wellspring provides real-time reporting across your entire organisation, including financial performance, appointment attendance, staff productivity, and overall clinic operations. With centralised, multi-location reporting, you can easily compare performance, identify trends, and make informed decisions to optimise and grow your organisation.

Wellspring makes it easy to manage practitioner availability, working hours, holidays, and time off in one place. You can quickly update schedules, block out unavailable times, and avoid booking conflicts, helping your clinics run smoothly.

Wellspring provides support through our built-in ticket system. You can log questions, request help, or report bugs directly from the platform. Our knowledge base and FAQ (currently being expanded) give step-by-step guidance, and our support team is available via email to assist when needed.

Wellspring allows you to create unlimited admin accounts, giving your team full access to manage clinics, appointments, billing, and reporting. Practitioner accounts, however, are limited based on your subscription plan — you can choose a plan that matches your current practitioner numbers and easily upgrade as your organisation grows.

Yes, you can automate appointment reminders, send digital forms, and manage secure messaging between your care team and patients through our integrated communication tools.

Yes — Wellspring allows patients to book both individual appointments and group courses or classes online. They can choose times, view availability, and pay securely through the client portal, making the process seamless for both your patients and your staff.

Take full control of your organisation with Wellspring Scheduling

Features that give you complete control over your healthcare practice

Multi-Clinic Management

Staff & Appointment Scheduling

Advanced Reporting & Analytics

Streamlined Billing & Invoicing

Streamlined healthcare administration

Reduce administrative burden by 40%

Data-driven healthcare management

Frequently asked questions

How do I onboard my healthcare organisation?

Can Wellspring handle multiple clinic locations?

How does the billing and invoicing system work?

Is our clinic's data secure and GDPR compliant?

What kind of reporting and analytics do you offer?

How do practitioners manage their schedule?

What support do you provide after initial setup?

Are there limits on the number of staff accounts?

Does the system handle patient communications?

Can clients book appointments or courses online?

Make better business decisions

Reduce administrative
burden by 40%

Data-driven healthcare
management

Frequently asked
questions

Make better
business decisions